Control plane
Kameleon Hub
The admin control plane: roles and delegation for Legal, Brand, HR and IT, versioning and approval, group-based distribution by unit or region, and publishing to your Asset Library, Office, Outlook and Teams.
Document governance for Microsoft 365
Never worry about the document that goes out wrong again
Missing disclaimers, outdated legal footers, rogue templates — Kameleon is the governance control plane inside Word, PowerPoint, Excel, Outlook and Teams that ends them at the source. One update in the Hub reaches every employee, every surface, instantly.
Kameleon Hub
Single source of truth
In production at
M365 nativeEntra ID SSOEU-hostedGDPR
70–90%
Of enterprise information is unstructured
Most of it unclassified, unindexed and unmanaged — invisible to governance and to AI.
Source: Gartner, Jan 202614%
Of organizations are confident their content is AI-ready
Everyone else is feeding ungoverned documents into Copilot and AI agents.
Source: Gartner, Jan 2026Sound familiar?
04 failure modes01
Governance is not enforced
Policy says one thing. Employees do another — and nobody finds out until it's too late.
02
Legal exposure multiplies
One email without the right disclaimer. One deck without confidentiality. It only takes one — and it has your name on it.
03
Version chaos
“v3_FINAL_FINAL.docx” isn't a filename. It's a warning sign.
04
Entity drift
Every office invents its own template — and from the outside, you stop looking like one company.
The root cause
One root cause. One fix.
- 01Kameleon enforces hereCreation
Structured from day one
- 02Capture
Nothing retrofitted
- 03Store
Cleaner, fewer versions
- 04Process
Consistent for automation & AI
- 05Deliver
On-brand, audit-ready
Lifecycle phases: Gartner, Evaluating AI for Document Management, Jan 2026.
Single source of truth
What Kameleon governs: four layers behind every official document.
Kameleon Hub is the single source of truth for official documents — structure, brand, approved content and metadata governed in one place. The template is just how it gets delivered.
01
Structure
Required sections, placeholders and variables, field mappings, accessibility rules — the skeleton every document inherits.
02
Brand
Logos, colour and type tokens, layouts, styles, slide masters and imagery — inherited from the master and layered per legal entity, region and business unit.
03
Approved content
Clauses, disclaimers, phrases and slide blocks — including reference and pricing content people can drop straight into any document.
04
Metadata
Classification, business unit, owner, naming and save location, plus the full lifecycle — version, approval, review and expiry — captured at creation, not cleaned up later.
Kameleon Hub
Governed once here — group-based distribution sends the right version to the right people, on every surface.
OfficeOutlookTeamsAPIAsset Library
The template is delivery, not the source.
Governance at Creation
One control plane, enforced inside every Microsoft 365 app.
Governance only works where documents are actually made. Enforcement is built into the apps your people already have open — so an employee simply picks a template and gets the right structure, brand, clauses and metadata without thinking about any of it.
Word · PowerPoint · Excel
Create documents from templates with standard content, up to date brand and metadata.
WPX
Outlook
Signatures & disclaimers
Signatures and email creation from templates, with mandatory legal blocks per legal entity.
Anna Virtanen
Head of Legal · Acme Nordic Oy
This message may contain confidential…
Teams
Inside Teams channels
Templates and document management operating right where the work happens.
Connect anything
Wire Kameleon into any system or AI agent via our REST API.
POST /v1/documents
{
"template": "nda-fi",
"brand": "acme",
"data": { … }
}+ AI, safely
AI writes inside your governance guardrails.
Copilot and other assistants already generate at will — the challenge is control. Kameleon supplies the guardrails: approved structures, required fields and legal blocks — so AI-drafted documents come out compliant, on-brand and audit-ready. Gartner finds only 14% of organizations are confident their content is AI-ready — governance at creation is how you get there.
What changes
Governance that scales with your business.
Less risk carried in outgoing files. Far less maintenance work for IT and marketing. A company that looks and reads like one company across every office, entity and channel — even as it grows.
- −90%
- IT template workload
- 1 update
- Reaches every employee, instantly
- 0
- Rogue template copies in circulation
Pricing
Governance platform + optional enforcement surfaces.
Start with Kameleon Hub + Content Tool, add the surfaces you need (Office, Outlook, Teams, API) and managed service when you want it hands-off. From €349/mo.
LIVE DEMO
Book an enterprise demo.
Live demo on our Kameleon tenant across Word, PowerPoint, Outlook and Teams — every feature, end to end. 30 minutes, no slides. Send us a template or brand asset ahead of time and we'll run it through live.
One governed source. Every document, every channel.
Or email comms@kameleon.app